Separate fixed and daily costs
List accommodation by night, transfers by journey, and guides or vehicles by the agreed service period. Add admissions, activities, meals and personal spending separately. For a short trip, long transfers can take a larger share of the total budget.
Compare like with like
Check whether a room quote includes taxes, meals and the exact room category. For a vehicle, compare passenger and luggage capacity, fuel, parking, tolls, driver arrangements and waiting time. An attractive headline rate may cover a different service.
Write down the payment terms
Record the currency, total payable, deposit, balance date, payment method and refund conditions. Ask how substitutions or itinerary changes affect the price. Keep supplier confirmations alongside your trip plan.
Leave room for change
Keep a contingency for an altered route, an extra night or a missed connection. This guide deliberately does not give unverified package prices: request quotes for your dates, group size and accommodation preferences.